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How to Export Office 365 Emails to CSV Files in Minutes?

author  Admin ~ Modified: May 12th, 2023 ~ 5 Minutes Reading

Business professionals and owners prefer to export Office 365 emails to CSV format to store more information in less size. This is a simple and effective way to save Microsoft 365 folders in CSV files separately. The most common benefit to exporting Office 365 mailbox to CSV is that you can open whole folders’ emails at once as a CSV file can store various emails in columns and rows.

In This Article Hide
  1. Know Benefits to Export Office 365 Mailbox to CSV Format
  2. Method 1: Manual Way to Export Microsoft 365 Users to CSV
  3. Method 2: Use Microsoft 365 to CSV Export Tool [Recommended]
  4. Get All Your Questions Answered
  5. Ending Point

Know Benefits to Export Office 365 Mailbox to CSV Format

  • It enables you to share and transfer data with other applications and users.
  • You can double-click to open the whole Microsoft 365 folder emails using Excel programs.
  • It allows users to store thousands of emails by taking very less storage space.
  • This enables you to short emails quickly and perform multiple data analysis tasks.
  • A CSV file seems useful if you want to store data for the long-term with all details.
  • CSV files are known for flexibility due to their easy modification and editing features.
Similar: Know How to Save Office 365 Emails as PDF Files

Method 1: Manual Way to Export Microsoft 365 Users to CSV

First, there is no manual method available to export Office 365 emails to CSV format. However, Microsoft 365 allows you to export active users in CSV (Comma Separated Values). Let’s follow the below instructions.

  1. Login to your Microsoft 365 admin account.
  2. Go to Microsoft 365 Admin Center.
  3. Choose Users >> Active Users option.
  4. Click Export Users.
  5. A popup message will appear, hit Continue.
  6. Office 365 users exported to CSV file.

Method 2: Use Microsoft 365 to CSV Export Tool [Recommended]

Birdie Office 365 Backup Software is a reliable and easy-to-use toolkit that comes with multiple saving options and other benefits. This software permits to export of Microsoft 365 mailboxes to CSV files together with all associated information.

Free download Office 365 to CSV Export Tool on your computer and test its live working process. The free demo version is capable to export a maximum of 25 emails from each M365 folder to CSV, so this seems useful to check software efficiency before upgrading to pro.

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How to Export Office 365 Mailboxes to CSV Files?

  1. Start Microsoft 365 to CSV Export Tool, type your O365 email id, and press Login.
    office 365 to csv export tool
  2. Enter your Microsoft 365 account password and click Sign In.
    microsoft 365 credentials
  3. Now choose the email folders that you wish to export in comma-separated values.
    select folders
  4. Use filter options according to your specific requirements for selective export.
    use filters
  5. Select CSV as a saving option from the listed choices.
    select csv as saving option
  6. Click the Change button to set the destination path to store output.
    export office 365 mailbox to csv
  7. Press Backup to begin exporting Office 365 emails to CSV files.
    export office 365 emails to csv
  8. Office 365 emails exported to CSV format successfully, see the completion dialog box.
    completed
  9. It also generates and opens a log report file that has information about exported data.
    log report
  10. The software opens the destination path so you can get resultant mailboxes effortlessly.
    resultant csv

Discover the Power of Our Software Features

  • The tool allows to export Office 365 emails to PST, CSV, PDF, DOC, HTML, and EML formats.
  • Enable the I am Admin option that permits to export of any user account emails in CSV formats.
  • It permits the selection of only specific O365 folders for exporting them in comma-separated values.
  • Use Filter Options to export Microsoft 365 emails to CSV between a date range, by email address, subject, and specific word.
  • You can save and store exported CSV files at your preferred destination location and USB drive.
  • It preserves the actual folder structure, subject, date, to, cc, attachments, and attachments path.
  • Separate options are available to extract Office 365 email addresses and attachments locally.
  • Office 365 to CSV Export Tool creates a SavingLog.txt file that stores details about exported data.

Get All Your Questions Answered

Ques 1: Does your software also allow to export Office 365 contacts to CSV?

Ans: Yes, everything, this software is also able to export Office 365 contacts to CSV format including complete detailed information.

Ques 2: Can I use your software to export Microsoft 365 emails to CSV received in the 2022 financial year?

Ans: Yes, Filter Options are available to export your O365 emails to CSV between a chosen date range.

Ques 3: Is it possible to extract Office 365 email addresses to CSV format from the email body text?

Ans: Yes, our developers added an isolated option in saving options named Extract Email Addresses. You can select this option and extract email addresses from the email body text to CSV format.

Ending Point

We explained the complete details to export Office 365 emails to CSV files using a professional solution. In this article, we have added information about what you can do manually. If you are facing this type of issue, then you can go with this tried and tested solution for troubleshooting.